Summer Internship Funding
Career and Professional Development (CPD) is excited to offer grant awards for students pursuing unpaid or underpaid internships beginning in the summer of 2018. The maximum award amount is $2,500.
Two deadlines are given to accommodate students who receive offers later in the spring term.
Priority deadline: Tuesday, April 3, 2018 at 11:59 p.m.
Second deadline: Tuesday, April 24, 2018 at 11:59 p.m.
If demand exceeds available funds, priority will be given based on class year (i.e., juniors would have priority, then sophomores, then first years).
- Students are eligible to receive one internship grant award during their LMU career.
- First years, sophomores and juniors are eligible to apply.
- Minimum of 240 hours must be spent in the internship spanning at least 8 weeks.
- Students who choose to register for internship credit must follow guidelines and deadlines set by the University Registrar and CPD.
- Students are generally not allowed to conduct internships in countries with level 3 or 4 State Department Travel Advisories. To petition an exception, students must email Career and Professional Development at least two weeks prior to the priority deadline to receive special approval to complete an internship in a country with a travel warning.
- Students completing internships or research on-campus or where the employer would be Loyola Marymount University are not eligible for funding, and should inquire with Student Employment Services about student work.
- Secure an internship (must meet the criteria described above). Students are encouraged to schedule coaching sessions with CPD well before the deadline to increase the likelihood of securing an internship.
- Request a confirmation letter or email from your internship site with the following information: addressed to the intern and includes the site supervisor’s name and title; brief description of the intern’s role/responsibilities (bullet points are sufficient); confirmation of the expected time commitment, including start and end dates; must appear on the employer’s letterhead or sent directly from the site supervisor’s work email.
- Complete a Budget Worksheet that shows how the Internship Grant will be used (e.g. housing, food, travel, etc.), along with other sources of funding available.
- Complete the Summer Internship Funding Grant Application
- Complete the Written Statement
- Complete the Memorandum of Understanding, Liability Form, W-9 (domestic students only), and Direct Deposit forms (unless you would prefer to receive a check for any funding you may be awarded).
- Only typed responses will be accepted. All forms are fillable pdfs, you may need to download forms in order for the feature to work properly.
- Print and deliver Application Packet to Career and Professional Development by 9 a.m. the morning after the online application is due.
- Await Notification from CPD. Within two weeks of the application deadline, you will be notified via email whether you received funding, and if so, the amount. Those that are awarded funding and have submitted a complete application will receive the award via check or direct deposit approximately four weeks after the application deadline.
- Attend one of the required Internship Orientation Sessions (dates and times will be emailed to grant recipients).
Required Application Materials
Submit online Summer Internship Funding Grant Application by Tuesday, April 3, 2018 at 11:59 p.m. (Priority Deadline) or Tuesday, April 24, 2018 at 11:59 p.m. (Second deadline).
Print and deliver Application Packet to Career and Professional Development by 9 a.m. on Wednesday, April 4, 2018 (Priority Deadline) or by 9 a.m. on Wednesday, April 25, 2018 (Second deadline). Only typed responses will be accepted; all forms are fillable pdfs, you may need to download forms in order for the feature to work properly. Application packet must include hard copies of the following:
- Job Offer or Confirmation Letter/Email from your internship site with the following information:
- addressed to the intern and including the site supervisor’s name and title;
- a brief description of the intern’s role/responsibilities (bullet points are sufficient);
- confirmation of the time commitment, including start and end dates;
- must appear on the employer’s letterhead or sent directly from the site supervisor’s work email
- Budget Worksheet (fillable pdf)
- Written Statement (fillable pdf)
- Memorandum of Understanding (fillable pdf)
- Liability Form (fillable pdf)
- W-9 (domestic students only)
- Direct Deposit (optional)
NOTE: INCOMPLETE PACKETS WILL NOT BE ACCEPTED
*Students who are currently abroad have the option to email electronic copies to email@example.com.
- Job Offer or Confirmation Letter/Email from your internship site with the following information:
Terms of Agreement
If you are selected for an award you are expected to do the following:
- Pay back the full grant award amount if I do not complete the internship as described in my application, and/or if I fail to fulfill any of the required activities as described below.
- Complete the internship as described in my grant award application, meeting the required minimum 240 hours over a minimum of 8 weeks during interim.
- Attend an Internship Orientation. Available dates and times below. Please RSVP through Handshake.
- Complete an experience form and evaluation about my internship, which will be sent by CPD through Handshake near the end of the term, and includes a mid-summer evaluation for the employer to complete.
- Add this internship experience to my Handshake profile, tagging the employer, and make my profile public and searchable for LMU students. The experience will include my title, term, company, tasks and accomplishments, and location.
- Attend post experience reflection session to share experience with campus and community partners.
Frequently Asked Questions
Application & Eligibility | Funding | Securing an Internship & CPD Services | Tax Information | General Questions
What is required to submit an application?
An application will be considered completed when both the online and hardcopy with signatures are submitted. The application packet must include the Internship Site Confirmation Letter or Email, Grant Award Budget Worksheet, Written Statement Form, W-9, Direct Deposit Form and Resume.
Applications submitted after the deadline will not be considered, so you are encouraged to secure your internship and request the confirmation letter or email well before the deadline.
Can I apply if I have not secured an internship and a confirmation letter or email by the application deadline?
No, unfortunately we are not able to accept incomplete applications. You are encouraged to begin your internship search as early as possible and to request the confirmation letter or email at least a week or two before it is needed.
What kinds of opportunities will be considered for funding? My experience isn’t exactly an internship.
We will look at your application in full, and particularly your written statement where you describe how this experience will benefit your future career planning. In most cases, if the experience will help you explore your vocational and career interests and develop professional skills, and meet the other criteria; we are likely to accept it as appropriate.
We will not consider an on-campus internship or research experience. With travel expenses, there are a few restrictions. An applicant could include local, daily commute or public transportation expenses; however, if an applicant accepts an internship in another state, the funding is limited to air/train travel and housing. For example, if the applicant plans to drive to the location, the award cannot be used to cover the full trip; it would only include the cost of a flight to that location.
Does my internship need to fulfill both the minimum hour and duration requirement (e.g., minimum of 150 hours over at least 4 weeks for Interim and at least 240 hours over at least 8 weeks in the summer)?
Yes. However, there is some flexibility in how you meet these requirements. For example, it might make sense to combine two different, but related experiences to meet the minimum requirements.
Am I eligible to receive the Internship Grant Award every year?
No. A student is only eligible to receive the award once during their academic career.
What criteria will the selection committee be using when determining which applications to select for a grant award?
Applications will only be considered if they meet all of the requirements described on the website. The goal is to be able to support all applications that meet the requirements and demonstrate a direct connection to vocational and career goals.
Am I required to register for an academic internship for my experience?
No. If you are seeking academic credit or it is required by your employer, you have the option to choose from a course within your department or any of the CPD internship courses. All award recipients will complete an experience form in Handshake under the “Summer Internship Funding” template.
What if I cannot attend one of the required Orientation Sessions?
All recipients are required to attend one of the two orientation sessions. If you are abroad or have another special situation that will prevent you from attending you will need to explain your situation when you accept your award.
If I receive an award, how much funding can I expect?
The maximum award is $2,500, but depending on the number of qualified applicants, it is likely that students will receive a percentage of their request.
Can I apply for an internship grant award to support a fall or spring semester internship?
At this time we are only able to offer funding for summer internships due to the available funding.
When will I be notified if I am chosen for the award?
You will be notified approximately two weeks after the deadline.
If I am awarded funding, when will I receive payment?
SECURING AN INTERNSHIP & CPD SERVICES
Is CPD available to help me find an internship?
Yes, if you are seeking possible internship opportunities visit the CPD office and work with a Peer Advisor to learn strategies for your search. You may also login to Handshake to schedule an appointment with a coach.
Can I combine work at multiple sites?
Yes. Most recipients intern at one site, sometimes two, although in special circumstances it might make sense to combine more than two experiences. For example, a student could have a more traditional primary internship experience, but also include a part-time volunteer role or incorporate rotational shadowing as a secondary experience.
Please include a confirmation letter or email from each site for the two most significant experiences. In your written statement please describe how each experience will contribute to your vocational and career goals.
Is it a good idea to have my application or written statement reviewed by someone in CPD before I submit it?
Following all of the instructions is the best way to ensure a successful application. CPD is always interested in helping you explore and pursue your career interests, and Peer Advisors are also always available for an initial resume review.
Why did I receive a Form 1099 (domestic) or Form 1042-S (international)?
Awards that are not considered a scholarship or fellowship that are given without stipulation as to how it must be used may be taxable to the individual but are not considered wages even if the student is employed by the University. For US citizens and resident alien students, these payments are reported by LMU at year end on a Form 1099-MISC if they exceed $600. For non-resident alien students, 14 - 30% is withheld (rate unless a treaty exemption is available), and payments are reported by LMU on Form 1042-S for all payments.
My home country has a tax treaty with the U.S., how will that effect my award amount?
Nonresidents aliens (non U.S. Citizens), including international student workers, may be subject to additional tax rules depending on circumstances and treaty status and benefits. Where applicable, taxable income will be reported on Form 1042-S and may be subject to 14 - 30% withholding. If this is the case, Career and Professional Development will “gross up” the value of the award, so that the net payment is the desired prize or award amount. For example, a student receives an award valued at $100. The student will incur payroll tax withholding on the value of $100. The exact amount will depend on the student’s treaty status and benefits. For this example, assume a 25% withholding rate and that $25 will be withheld from the Student’s award. CPD would like to pay the $25 tax related to the award, the value of the award is “grossed up” to $133.33. The student will receive a net value of $100 after tax ($133.33 x 25% = $33.33 tax; $133.33 – $33.33 = $100.00). CPD will be charged the additional $33.33.
I received an e-mail from firstname.lastname@example.org instructing me to log in to Glacier. What is Glacier? Why have I been asked to complete a Glacier record?
All students who work on campus and/or receive scholarships or assistantships must be entered into the Glacier Online Tax Compliance System. International students and scholars will receive an e-mail from email@example.com containing a password and instructions on how to access the GLACIER Online Tax Compliance System. GLACIER is accessible via the Internet from any web-accessed computer from anywhere in the world. Once you receive your password and instructions, you must complete the information in GLACIER immediately. Upon completion of GLACIER registration, all international students must submit the Tax Summary Report and W-4 to:
Loyola Marymount University
1 LMU Drive, Suite 2200
Los Angeles, CA 90045
Telephone: (310) 338-5911
I’ve completed Glacier. What documents should I send?
In addition to the Tax Summary Report, please include the “Required Forms and Document Copies” listed on the bottom section of the Tax Summary Report. Make sure that all forms are signed and dated and that every required document copy is included. Copies must be clear black and white without a gray background. Incomplete or illegible paperwork will not be accepted, and will require resubmission of all Glacier paperwork.
What if I have any additional questions about the application process?
Plan to attend one of the info sessions:
- Tuesday, February 27 | 5:30 p.m. | VDA 241
- Tuesday, March 13 | 12:15 p.m. | VDA 190
- Wednesday, March 14 | 3:15 p.m. | UNH 3320
- Wednesday, March 21 | 5:30 p.m. | VDA 241
- Thursday, March 22 | 12:15 p.m. | ECC 1857
If you have a question that is not addressed on the website and the FAQ page, please email your question to firstname.lastname@example.org.
All grant recipients are required to attend one Internship Orientation Session.
Contact Erica Eddings at email@example.com.